A person is someone keys and cards belong to, or who is named for a place. A user is a login with a role that someone works in portierX with. People are under People in the sidebar, users under Settings, User.
Also called: employee, key holder, holder (for people); account, login, user account (for users).
Aspect | Person | User |
|---|---|---|
What it is | Someone keys and cards are assigned to, or who answers for a place | A login someone works in portierX with |
Where it is | People | Settings, User |
Who adds it | An Organisation Admin, Access Manager or Credential Manager, or a source such as the HR file | An Organisation Admin, or Microsoft Entra ID over SCIM |
What hangs off it | Keys, cards, access to spaces, groups, responsibility for places | A role that decides what the user sees and does in portierX |
At Nordwerk Industries a visitor at Werk Nord holds a card for reception. She is a person and not a user. A colleague from IT reads reports and holds no key herself. She is a user and not a person. The caretaker issues keys and carries a master key himself. He is both, a person and a user with the Credential Manager role, and the two records are linked.
An Organisation Admin links, on a person's page, the user with the same email address. How is in Change, link a login to, or delete a person. The link does three things.
After the person's end date, portierX pauses the login.
A user with the Individual role sees the keys and cards of the person they are linked to.
Only a user linked to a person can decide on a request.
The Person type places a person in one of your organisation's types. The Status records whether a person is Active, Paused or Offboarded, and changes no access. Add a person, field by field describes both fields.
People are added by hand, by an import, from the HR file or from a connected access control system. Which source keeps which detail is in Where people records come from. Users are added by an Organisation Admin, or provisioned by Microsoft Entra ID.
A person needs no user, and a user needs no person.
Someone who holds keys and works in portierX is in portierX twice, as a person and as a user.
A user is linked to at most one person, and a person to at most one user.
What someone may do in portierX is set by the user's role. Which doors someone opens follows from the person's keys and cards.
A person belongs to exactly one organisation. A user can work in several organisations with one login.
