This page defines the terms of portierX in English, German and French. You meet them in the sidebar, on the screens and on every page of this help centre.
Also called: glossary, terminology, definitions, dictionary.
Each row gives the term as this help centre uses it, the same term in the other two languages, its meaning in one sentence and the words customers use for it. Where the screen shows a different word, the row names it once, marked (on screen). The roles carry their names from the screen.
Term | German, French | Meaning | Also called |
|---|---|---|---|
organisation | DE Organisation, FR organisation | Your company or institution in portierX. Every person, key and place belongs to exactly one organisation. | company, tenant, client |
location | DE Standort, FR emplacement | A site with an address, on which buildings stand. | site, plant, campus, premises |
building | DE Gebäude, FR bâtiment | A building on exactly one location, with spaces inside it. | block, hall, wing |
space | DE Fläche, FR espace | An area people enter, in a building or directly on a location. Access is always given to spaces. | room, area, zone |
space group | DE Flächengruppe, FR groupe d'espaces | A named set of spaces that are given access together. | room group, zone, access group |
protection need | DE Schutzbedarf, FR besoin de protection | How much protection a place needs. A key to a space at Very high is handed over only after approval. | security level, protection class, restricted area |
floor plan | DE Grundriss, FR plan d'étage | The plan of one floor, on which you pin where a space lies. | map (on screen), level plan, floor layout |
org unit | DE Organisationseinheit, FR unité organisationnelle | A department or team in your organisation's structure, held as a tree. | department, division, team |
area manager | DE Bereichsmanager, FR responsable de zone | A user recorded as managing particular locations, buildings or spaces. | site manager, estate manager |
How the levels fit together is on How locations, buildings and spaces fit together, and their fields are on Location, building and space fields.
Term | German, French | Meaning | Also called |
|---|---|---|---|
person | DE Person, FR personne | Someone keys and cards belong to, or who is named for a place. | employee, staff member, key holder |
person type | DE Personentyp, FR type de personne | The kind of person, such as employee, contractor or visitor. The person type sorts people and gives no access. | category, employment type |
status of a person | DE Status einer Person, FR statut d'une personne | Whether a person is Active, Paused or Offboarded. The status changes no access. | employment status |
people group | DE Personengruppe, FR groupe de personnes | A named set of people who share its access, including anyone who joins later. | team, shift, crew |
holder | DE Inhaber, FR détenteur | The person who holds a copy or a card. | key holder, bearer |
user | DE Benutzer, FR utilisateur | A login with a role, for working in portierX. A user can be linked to one person. | account, login, user account |
role | DE Rolle, FR rôle | What a user may see and do in one organisation. | permissions, access rights, user rights |
Organisation Admin | DE Organisationsadministrator, FR Administrateur de l’organisation | The standard role that may do everything, users, roles, settings and connections included. | admin, administrator |
Access Manager | DE Zugangsmanager, FR Gestionnaire d'accès | The standard role for daily running: people, giving and taking back access, connecting access control systems. | access administrator |
Credential Manager | DE Berechtigungsmanager, FR Gestionnaire d'identifiants | The standard role for the issuing desk: handing out and taking back keys and cards, adding and editing people. | key desk, key issuer |
Security Monitor | DE Sicherheitsmonitor, FR Moniteur de sécurité | The standard role that reads people, keys, access points, the audit log and the reports and changes nothing. | auditor, read-only role |
Individual | DE Person (Rolle), FR Personne (rôle) | The standard role that sees only its own keys, cards and assignments. | People (on the Standard roles tab and in the custom roles texts), employee role |
custom role | DE Eigene Rolle, FR rôle personnalisé | A role an Organisation Admin builds from chosen rights when none of the five standard roles fits. | own role, organisation role |
What each role may do is on Roles and permissions, and every field of a person is on Person fields and person types.
Term | German, French | Meaning | Also called |
|---|---|---|---|
Responsible | DE Verantwortlicher, FR responsable | The person who answers for a location or building, and through it for the spaces inside. | person in charge, site lead |
Deputy | DE Stellvertreter, FR suppléant | A person who stands in for the Responsible of a place. | stand-in, substitute |
Approver | DE Freigebende Person, FR approbateur | The person who says yes before certain keys are handed over, such as keys to a space at Very high. | authoriser, sign-off |
Owner | DE Eigentümer, FR propriétaire | The person or people group named on a master key system who decides who may hold its master keys marked for approval. | system owner |
Reviewer | DE Prüfende Person, FR examinateur | A person named to answer an access review, for a space or for a review of privileged users. | recertifier |
access | DE Zugang, FR accès | The right of a person or people group to enter spaces, carried out through keys and cards. | permission, entitlement, access right |
access request | DE Zugangsanfrage, FR demande d'accès | The request raised when a key that needs approval is assigned. The copy waits until every yes is in. | approval request, key request |
approval | DE Freigabe, FR approbation | The yes an Approver gives before a key that needs it is handed over. | sign-off, authorisation, four-eyes check |
access review | DE Überprüfung, FR revue d'accès | A round in which the people named confirm whether everyone who can open a place still needs to. | recertification, entitlement review |
How approval works is on When access needs approval, and the statuses of a request are on Access request statuses.
Term | German, French | Meaning | Also called |
|---|---|---|---|
access credential | DE Zugangsberechtigung, FR identifiant d'accès | The screen's word for a key or a card. | key, card, transponder, badge, credential |
key | DE Schlüssel, FR clé | One key number of your key plan, with its copies. | mechanical key, key number |
copy | DE Kopie, FR copie | One physical key cut to a key number. Copies are numbered from 1. | spare key, duplicate |
card | DE Karte, FR carte | An electronic credential with no copies, such as a card or a transponder. | badge, transponder, fob |
state of a copy | DE Status einer Kopie, FR état d'une copie | Where a copy or card stands, such as In stock, Reserved or Issued. Every copy and card has exactly one state. | key status |
key class | DE Einstufung, FR classe | Where a key sits in the master key system, from an individual key up to a great grand master. | class (on screen), key level |
special case | DE Sonderfall, FR cas particulier | A mark on a copy or card, such as an emergency card, that keeps it out of normal issuing. | exception |
master key system | DE Schließanlage, FR organigramme de clés | An installation of cylinders and keys with its key plan. | locking system (on screen), key system |
key plan | DE Schließplan, FR plan de fermeture | Which key opens which cylinder, read from the manufacturer's file. | locking plan (on screen), master key plan, keying chart |
access point | DE Zugangspunkt, FR point d'accès | A door, cylinder or reader, assigned to a space, that keys and cards open. | door, cylinder, reader, lock |
lock kind | DE Bauform, FR catégorie de serrure | What kind of lock an access point has: profile cylinder, half cylinder, padlock or other. | lock type |
depot | DE Depot, FR dépôt | A key safe, key cabinet or key desk where copies in stock are kept. | key store, key press |
order request | DE Bestellanfrage, FR demande de commande | A request that arises when someone is entitled to a space and no key in stock reaches it. | key order, reorder, key cutting request |
Every state is on Key, copy and card states, and the fields are on Key and card fields and Access point fields and types.
Term | German, French | Meaning | Also called |
|---|---|---|---|
hand-over | DE Übergabe, FR remise | A reserved copy goes to the person it is meant for, and portierX records how they confirm receipt. | handover, issuing, key issue |
hand-over receipt | DE Übergabequittung, FR reçu de remise | The document a hand-over leaves, with its Document ID and how receipt was confirmed. | receipt, handover document, sign-out sheet |
PIN | DE PIN, FR code PIN | A six-digit code portierX emails to the person receiving keys, who reads it out at the desk to confirm receipt. | security code, one-time code |
issuer | DE Ausgeber, FR émetteur | The user who handed a key out. | issuing desk, issued by |
return | DE Rückgabe, FR retour | Recording that a copy or card came back. A copy is then in stock again. | key return, check-in, take back |
return date | DE Rückgabedatum, FR date de retour | The day a copy is due back. The return date is shown on the key and does not block it. | due date, loan period, Return Due (on screen) |
overdue | DE Überfällig, FR en retard | A copy or card that is not back although its return date has passed or its holder's access has ended. | late, outstanding |
reminder | DE Erinnerung, FR rappel | An email portierX sends before, on and after a return date. | chaser, return reminder |
incident | DE Vorfall, FR incident | A report that a key or card is lost, stolen or damaged. | loss report, theft report, damage report |
The methods and statuses of a hand-over are on Hand-over methods and statuses, the incident types on Incident types and outcomes, and every email on Emails portierX sends.
Term | German, French | Meaning | Also called |
|---|---|---|---|
connection | DE Verbindung, FR connexion | The bridge between portierX and one system you run or use. | integration (on screen), interface, link |
access control system | DE Zutrittskontrollsystem, FR système de contrôle d'accès | An electronic system that runs doors and cards. portierX connects to SALTO, dormakaba MATRIX, ASSA ABLOY eCLIQ and Interflex. | PACS, door system, locking system (on screen) |
sync | DE Synchronisierung, FR synchronisation | A run in which portierX takes in what a connected system holds and, where the system allows it, writes changes back. | synchronisation, run, pull, push |
import version | DE Importversion, FR version d'import | One upload of a key plan file, kept with its changes in the Import Log. | version (on screen), re-import, plan update |
HR file | DE HR-Datei, FR fichier RH | The folder into which your HR system drops its exports, which portierX reads every morning. | HR interface, staff file, HR feed |
single sign-on | DE Single Sign-On, FR authentification unique | Signing in to portierX with your company account through Microsoft Entra ID. | SSO, company account, SAML |
provisioning | DE Bereitstellung, FR provisionnement | Microsoft Entra ID creating users in portierX over SCIM and keeping them in step with the directory. | SCIM, user provisioning, directory sync |
What portierX reads and writes per system is on Connected systems at a glance, the statuses of syncs and imports on Sync, import and run statuses, and the files on Spreadsheet and file formats.
Term | German, French | Meaning | Also called |
|---|---|---|---|
audit log | DE Prüfprotokoll, FR journal d'audit | The record of every change in portierX, with who made it and when. | audit trail, activity log, log |
report | DE Bericht, FR rapport | A list under Reports, such as handover receipts or keys with reported incidents, that you filter and export. | evaluation, listing, export |
dashboard | DE Dashboard, FR tableau de bord | The start page that shows who holds what and what needs attention. | overview, home page, start page |
retention | DE Aufbewahrung, FR conservation | How long portierX keeps the audit log and a deleted person's details before deleting or replacing them. | retention period, deletion period, data retention |
Every entry of the audit log is on Audit log events, and the retention periods on Set how long records are kept.
